Useful Apps for Productivity in the Workplace

useful apps for productivity in the workplace

Do you often find yourself distracted during work hours? You kick-start your day, but soon you realize you’re focusing more on your phone, or scrolling down your news feed on your social media account? Well, you’re not alone.

According to a study, employees spend the majority of their day on unproductive activities like:

  • 26 minutes searching for new jobs
  • 44 minutes checking social media
  • one hour reading news websites

This ultimately affects their productivity in the workplace.

Luckily, today there are many useful apps available that can help you stay focused and increase your productivity in the workplace. In this post, you’ll learn about the best work productivity apps that can help you stay focused.

What is Workplace Productivity?

Workplace productivity simply describes how effeciently your employees can accomplish a task or finish a project. Keeping workplace productivity high is important for any company to reduce its costs, expand its operations, stand out in a competitive market and satisfy stakeholders.

Apps that Help in Increasing Productivity in the Workplace:

1. Toggl


Do you want to know what’s slowing you down and how you get distracted at work? Toggl, the cloud-based time tracking app has got you covered! A powerful, simple and hassle-free time tracking app, Toggl, is designed for employees to track their hours and manage their work with a single tap. You can track your productive and non-productive hours easily and also find out what is helping you to make money and what is holding you back.


  • Ability to record every website and program you have checked for more than 10 seconds.
  • Auto time tracker
  • Access to robust reporting features
  • Integrations for Chrome, Mozilla, Android, iPhone, and desktop
  • Allows you to add time manually

If you need to access more advanced features, you can subscribe to its Starter, Premium or Enterprise account. It will cost you somewhere between $9 to $18 dollars per month.

2. MindMeister


Want to capture, develop and share ideas visually, but don’t know how, MindMeister has got your back. From creating and editing mind maps and sharing them directly from your device to seamlessly syncing maps and folders with your free online account, this award-winning mind map editor is designed for brainstorming and project planning.

The online mind mapping application allows your team to be more innovative as it provides a brainstorming environment and a shared collaboration on the web.

With this app, you can manage three mind maps for free. In order to unlock advanced features like chat functions, sharing with multiple team members, backing up data, and adding attachments, you need to buy the subscription plan.

MindMeister is a web-based app that doesn’t require any downloading or updating. You can access it right on your web browser. Ideally suited for building site maps, data maps, or building maps in the cloud, you don’t need to install extra software


  • Share maps directly from devices in real-time.
  • Intuitive design.
  • Built-in presentation mode allows you to turn mind maps into dynamic slideshows.
  • Easily drag and drop your ideas into a connected MeisterTask project.
  • Create digital mind maps for your projects and then customize them with different shapes, colors, and fonts.

You can use up to 3 mind maps for free in the basic plan and if you want advanced features, you can go with the upgraded versions, starting from personal ($4.99/month) to Pro ($8.25/month) and business ($12.49/month).

3. Doodle


Having trouble coordinating an event for your company? Or having difficulty organizing the number of attendees for business meetings? Leave all your worries to Doodle.

This tool has made scheduling easier than ever. It offers solutions to save you the time and effort needed to manage and plan meeting schedules. Doodle offers a wide assortment of features that simplifies the scheduling process. It offers many services for free like Doodle Mobile, Doodle account, Connect Calendars and MeetMe for free.


  • No sign-up required to create multiple polls with times and dates.
  • Automatically adjust time slots when communicating in different zones.
  • Automatic and manual reminders
  • Native app for iPad, iPhone

Although Doodle is free for individual users, it also offers various paid enterprise and business packages. These packages range from $49 to $69 per year.

4. Shapr


Are you looking to make professional connections within your industry? Whether you want to connect with hiring managers, job seekers or entrepreneurs who are looking for mentors, Shapr is your ultimate destination. The design is actually similar to a dating app, but strictly for professional connections.

It shows you a list of users based on your skills and industry whom you can connect with. And, similar to a dating app, you can only interact with a user who has mutually who have also swiped right. The app offers a curated list of profiles based on your industry, experience and self-selected interest. This app has also been featured in Techcrunch, Product Hunt Inc, Forbes, and Venture Beat & Fast Company.


  • Compatible with Android and iOS, you just need to sign-up using your LinkedIn account or an email ID.
  • Simple UX, means you can swipe right if you are interested and swipe left means you don’t prefer to interact with the specific person.
  • Customizable profiles
  • Connect with people of similar skills, interests, and passions.

The basic version of Shapr comes free, but if you want to enjoy more advanced features, you might want to consider signing up for a paid account. It will cost you somewhere between $8 to $20 per month.

5. Calm


Stress, anxiety, and lack of sleep or confidence, these are a few issues many people suffer from, which can reduce their productivity at work. Luckily, there is an app called ‘Calm’ that is designed to help users boost confidence, reduce stress, anxiety and sleep better.

From breathing programs, bedtime stories, masterclasses to relaxing music and meditation, this app has everything to make you feel relaxed and stress-free. Recommended by therapists, mental health experts, and psychologists. Apple named it the iPhone app of the year in 2018.


  • Guided meditation sessions are available- from 3, 5, 10, 15, 20 to 25 minutes long. You can choose any according to your needs.
  • Compatible with both Android and iPhone
  • 100+ bedtime sleep stories for children and adults, featuring Matthew McConaughey, Jerome Flynn, and Leona Lewis.
  • Mindful topics include deep sleep, calming anxiety, managing stress, happiness, relationships, gratitude, walking meditation, forgiveness and more.
  • Breathing exercises to help you relax
  • More than 30 soothing scenes and sounds to use during yoga, meditation, etc.

The app is free, but if you want to unlock over 100 guided meditations, then you can get a paid subscription at 13 dollars per month, 60 dollars per year or 300 dollars for a lifetime subscription.

Final Thoughts

Running a business means handling and managing endless tasks. Whether you are an employee or an employer, it’s important for you to stay focused and organized. By using these productivity apps, you can make things easy for yourself in the workplace. Use these apps and let them do the work, earn extra time and focus on the growth of your business.

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