The Ultimate List Of Small Business Software And Tools

ultimate list of small business software

Managing and operating a small business is more than a full-time job. 89% of small business owners work weekends, and 81% of business owners work nights. When running a small business, you need all the tools available to help you manage your workload and increase your work-life balance.

So, what are the technologies and software available to help small businesses thrive and streamline operations? Read on for the ultimate list of small business software and tools, from accounting to small business insurance.

Top Tools And Software For Small Businesses

To improve your business operations, look at this list of the top tools and software for small businesses. Before purchasing any business tools or software, we recommend scanning through business discount codes, promos and coupon codes.

Social Media Management Software

Social media platforms are excellent places for small businesses to promote their products and services and also boost their brand awareness. Every small business can use social media channels to attract new customers and keep loyal existing ones.

Facebook, Twitter, Instagram, Pinterest, LinkedIn, and Google Business Profile are the most important social media platforms for small businesses and marketing. All these platforms consume a huge amount of time and energy. Therefore, they need to use social media management tools.

Circleboom Publish is one of the best examples of social media management tools.

Accounting Software

Accounting software is designed to help small businesses improve their bookkeeping process and reduce time spent poring over excel spreadsheets. You can view all financial data on a user-friendly interface with charts presented clearly. Accounting software can save time on the following tasks:

  • Entering data
  • Storing and updating data
  • Bank reconciliation
  • Invoicing
  • Bill payment
  • Payroll
  • Financial reporting

Accounting software is cloud-based, so all information is completely up-to-date and accessible by all authorized personnel. You can also use accounting software to perform business transactions. Some popular accounting software applications to consider are Xero and Zoho Books.

HR Software

A non-automated HR system involves spreadsheets and databases, which can be pretty time-consuming to manage. Switching to automated HR software can streamline HR management functions and significantly reduce the workload. HR software can handle the following operations:

  • Storing/managing employee records
  • Allowing staff to request holidays
  • Drawing up training needs analysis and managing courses
  • Establishing recruitment procedures and automating recruitment correspondence
  • Viewing real-time attendance records
  • Creating various charts and graphs

The sensitive information handled by HR teams can be protected by the permissions enabled by HR software while allowing employees to log in and use HR functions to request holidays and manage their rotas and attendance. For up-to-date and easily accessible information, HR software is cloud-based.

Some HR software programs to consider include Personia Personio and NaturalHR NaturalHR.

As an all-in-one elearning platform, LearnWorlds can work as an LMS and it's great for employee training and HR procedures, but small businesses can also use it to educate their customers and partners.

Project Management Software

Project management software is the cornerstone of small business software and tools, allowing you to manage your workload and delegate tasks to employees easily. With project management software, you can view progress on specific tasks and communicate the details of a task with real-time alerts and updates.

Project management software usually allows for customizable task displays so that employees can view tasks on a straightforward and user-friendly interface. Customer relationship management (CRM) can also be done using project management software.

Project management software can be integrated with communication tools, too, to streamline communications across the platforms your company uses. Some project management software to consider includes Wrike and Monday.

Access Control

If you’re using office space for your small business operations, you will need to consider the physical security of your workplace. Access control with mobile credentials is becoming an increasingly popular tool in high-growth companies, as it allows for enhanced authorization for security without inconveniencing employees.

Your employees will simply have to use the digital keycard stored on their mobile devices to enter the office. Depending on the frequency of your access control readers, your employees' mobile devices can communicate with the reader using BlueTooth, which means they do not have to remove their mobile device from their pocket to gain access.

Access control provides accurate entry logs. You can integrate it with a video camera feed, visitor management software, and wellness verification to provide an airtight physical security system that facilitates health and safety protection for your employees.

Some access control software to consider includes Openpath and Bosch Security.

Smart Desk Management

The hybrid work model is increasing in popularity as it allows businesses to optimize how they use their office spaces. However, there becomes a need for employees to reserve office space for meetings and collaborative projects.

Smart desk management allows your employees to reserve desk space in the office on a user-friendly interface that displays your office floor plan. Employees can view which desks they can reserve and which employees have currently booked desks. This means that employees can book desks in teams or close to their friends while working in-office.

Some smart desk management software to consider includes EtiQube and Smart Spaces.

Communication Tools

With the increasing popularity of remote and hybrid working comes a need for better online communication tools. Online communication tools facilitate instant messaging and video conferencing. You might consider some online communication tools like Slack, Microsoft Teams Microsoft Teams, and Zoom.


Have you considered the insurance of your small business? If your small business is not insured or underinsured, this could leave you vulnerable to costs that could cause your business to fail. Getting commercial insurance used to be a very time-consuming process that involved filling out tons of paperwork. Adding to the frustration is the fact that commercial insurance is uncharted territory for many small business owners. CoverWallet is an online platform that makes getting insured quick and easy. You just have to fill in some basic information about your business, and in a few minutes, you’ll have multiple quotes to compare and choose from.


This guide is designed to give you a starting point for orchestrating the automation of your business processes. Small business owners have many responsibilities that must be managed and delegated using tools and software. Consider utilizing these tools to improve business operations and automate processes.


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